Seeing The Forest Through the Trees

Manicured Gardens or Amazon Rainforest?
Like the ecosystem of a forest (forest, herb, shrub and canopy layers), all SharePoint deployments involve site, security and content structures. These structures need to intertwine with company objectives to create a compelling end-user experience. A clear idea on how content will be used or searched is needed or else, SharePoint can quickly become an untamed information jungle.

People have love/hate relationships with SharePoint. On one hand, SharePoint provides a great way to collaborate. On the other hand, it can be overwhelming when not organized or outdated, causing users to continually scramble to perform their work.

Don’t treat SharePoint like a storage bin
We have all heard of the wild, wild west of SharePoint – many sites are spun up and libraries and lists are created. People start uploading content without thinking about business purpose, usage or control. SharePoint becomes an eDumping ground. Finding information becomes a real challenge for users. This disorganized content creates havoc for Legal when trying to execute eDiscovery searches. Corporate Compliance has headaches because the official company records are likely not being managed or disposed of according to regulations. A true nightmare!

Organization keeps chaos at bay
The reality is that SharePoint needs to be governed. Sites must be organized so that navigation is intuitive. Content must be designed so that users can easily understand the logical place content belongs. An information architecture is needed to drive how information is used, how long information is retained and to allow quick identify of corporate records.

How to navigate the road ahead
Vana Solutions, along with our partners Colligo Networks, Helux have co-sponsored our altest white paper (The Road Ahead: KM and RM Converge with O365) to help you understand why creating an information governance plan needs to include both Knowledge Managers and Records Managers.

 

[ Click here to download the white paper ]

 

Who’s this white paper for?

  • IT professionals:
    On-premises document storage is expensive, but migrating to the cloud and implementing the right approach for your organization can also feel confusing. In this white paper, we uncover a smarter way to approach this migration with ease and control.
  • Legal teams:
    Document tracking is an impossible task without an organization system. If treated like a storage bin, SharePoint can quickly turn from a “resource” to a huge problem. In this white paper, we show how legal teams benefit from having a system in place that makes sense to end-users.
  • Knowledge managers, records managers, and practice leaders:
    The biggest challenge isn’t just the organization system, but convincing end-users to follow the system. In this white paper, we discuss how to create a system all stakeholders can follow and experience benefits from.

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